Part-Time Document Imaging/Records Clerk

CMDB, a growing estate planning and administration, tax, real estate and business transaction law firm, is looking for an Part-Time Imaging/Records Clerk who is a character-first, detail oriented, independent worker who proactively communicates, pursues growth and learning, and builds lasting relationships with co-workers and clients. The Document Imaging/Records Clerk performs a variety of tasks under the direction of the File Clerk.

Office: Pasadena

Hours: Monday - Friday 8:00 a.m. - 12:00 p.m. (Part-time)

Responsibilities May Include:

  • Coordinating and performing the scanning and quality control of legal documents.
  • Adhering to established processes for preparing legal records for electronic scanning, such as taping loose sheets, removing staples, and verifying consistent client information.
  • Identifying and categorizing a variety of legal document types (including but not limited to correspondence, agreements, corporate documents, pleadings, etc.).
  • Following Firm procedures regarding sorting and organizing legal records.
  • Handling a variety of records related to phone and email requests from attorneys and legal staff.
  • Utilizing a computerized records management system to identify, categorize, store, and retrieve records.
  • Assisting the File Clerk with client and billing filing as needed.
  • Performing other duties as assigned.


Desired Skills and Expertise

The ideal Imaging/Records Clerk:

  • Will have a minimum of one years' experience performing legal document scanning and legal filing experience;
  • Must possess exceptional attention to detail, communication and organizational skills;
  • Must demonstrate professionalism, be accountable and reliable, have the ability to prioritize tasks, and multitask in a high volume environment;
  • Must respect and desire exacting standards regarding file setup, organization, database management, and overall accuracy of work and communication;
  • Must have the ability to conduct data entry with accuracy and attention to detail;
  • Must possess excellent filing skills;
  • Must be ale to prepare documents in accordance with detailed instruction;
  • Must demonstrate highly proficient keyboarding skills;
  • Must demonstrate proficient computer experience, including with WordPerfect, Excel, and Outlook.
  • Must be flexible and willing to learn new systems and practices;
  • Must have the ability to examine documents for accuracy and completeness;
  • Must have excellent communication skills; and
  • Must possess a sense of humor and empathy.


Physical demands may include:

  • Sitting and focusing for extended periods of time
  • Lifting boxes of records (up to 50 pounds)



  • High School diploma or GED required, some college preferred
  • Minimum 1 years’ experience performing legal document scanning and legal filing experience



Salary varies based upon experience

How to Apply

Please submit the following to (1) cover letter including why CMDB is the right firm for you and (2) resume. Or, you may submit the foregoing via mail to:

Firm Administrator
Calleton, Merritt, De Francisco & Bannon, LLP
131 N. El Molino, Suite 350
Pasadena, CA 91101


No phone calls or faxes, please.